Copyright: Copyright 1995/96, DTS
Citation: Copyright 1995/96, DTS. All rights reserved


Table of Contents

Welcome to the DT Mail help file.

This help system is contect sensative. To find out what a particular menu item's function is simply highlight the menu item and press the  F1 key. You can also get help from the various program windows by clicking on the help button (if available) or by pressing the F1 key. Please note that because a particular window or dialog box does not have a help button does not mean that there is no help available.

Overview of DT Mail

Sending and Receiving Messages

Viewing messages

Message Filtering

Configuring DT Mail

Glossary

Copyright & Software Licence

Registration

Please note that this help file is still under construction. To get the latest version please register your copy of this program.

(c) 1995/96 DTSoftware

Slauerhoflaan 87

1422 DG UITHOORN

The Netherlands


Overview of Hermes
Overview of DT Mail

DT Mail is a sofisticated Internet e-mail program with which you can send, receive and store e-mail messages and files on your computer.

List of program feature:

•	Smart menu's that change depending on what you are doing;

•	Compose and send messages;

•	Store recipient lists in files for later retreival;

•	Receive messages;

•	Print messages;

•	Save messages and attachments to disk;

•	Organize messages;

•	Send and receive files as attachments to messages;

•	Launch attachments with the associated application;

•	Launch your favorite web browser while viewing mail with embedded http URL's simply by clicking on the URL;

•	Context sensative help;

•	Easier to setup and use than competative e-mail program's;

•	The program is small, compact and executes fast.

Go back to the Table of Content.


Sending and Receiving new messages

Please click on one of the topics below for more information.

Sending Messages

Checking for New Mail

Replying to a message

Saving Attachments you Receive

Message Filtering


Sending Messages

To send a new message select New Message (Ctrl+N) from the Mail Menu or click on the New button . A window will be displayed in which you can compose the new message.

Smart Menu

When editing a message a new memu will appear on the menu bar, Edit. The edit menu contains all the standard edit functions such as cut, copy, paste etc.

New Message Window

Below is a brief description of the various components of the new message window.

To

Enter to E-mail address of the primary recipient of the message.

Example:

bugs@acme.com

or

bugs@acme.com|Bugs Bunny

If you are sending the message to more than one recipient then you must build up a list of recipients from the Address book. To build a list of recipients click on the Address Book button.

cc

'cc' recipients also receive the message and are listed as carbon copy recipients in the message header.

If you are sending the message to more than one cc recipient then you must build up a list of recipients from the Address book. To build a list of cc recipients click on the Address Book button. For more information on adding recipients see the Address Selection help topic.

Bcc

Bcc recipients receive the message, but are not listed as carbon copy recipients in the message header. This option can be used to avoid long lists of cc recipients in the message header or for reasons of privacy.

If you are sending the message to more than one Bcc recipient then you must build up a list of recipients from the Address book. To build a list of Bcc recipients click on the Address Book button.

Subject

You may optionally enter the subject of your message in this field.

Attachments

This attachments dropdown list contains a list of all the files that are attached to the message. To add or delete attachements click on the Attachments button.

Attachments Button

It is possible to attach one or more files to the message. Clicking on this button will cause the Message Attachments Window to popup.

After you have filled in all the details needed by the program to deliver your message and its attachments you can proceed to type your message in the text editor.

Send Now

Selecting the Send Now button will cause the program to log onto the SMTP mail server and send the message.

Send Later

If you are sending several messages you can put the message in the Pending Message box by clicking on the Send Later button.

Cancel

Clicking on the cancel button will cancel the current message without sending it.


Adding Attachments

Selecting one or more files to attach to your mesage:

•	Select the file you wish to attach;

•	Click the Add Attachment button;

•	Enter a description for the attachment;

•	Click the Ok button.

You may repeat the above process if you want to add more than one attachment to your message.

Removing files from the attachment list:

To remove a file from the attachment list simply click on the file and then click the Remove Attachment button.

For a more detailed discussing on adding message attachments please see the Message Attachments help topic.

For more information on adding new MIME types see Setup (MIME)


Checking for New Mail

To check the mail server to see if there are any new messages waiting for you select Check Mail (Ctrl+M) from the Mail menu or click ion the Check button.

All incoming messages are placed in the Messages Received mailbox which is automatically opened if you have new messages.


Viewing Messages

To view a message open the required mailbox by selecting it from the Mailbox menu. Next double click on the message you wish to view. For more information on the Mailbox window please see the Mailbox Windows help topic.

Viewing and saving attachements

If the message you are viewing contains does not contain any attachments then the view message window will simply contain a number of buttons, then sender, date and subject ofthe message along with the message itself.

If however the message contains one or more attachments then a list of the attachements will be displayed at the bottom of the windows. To view an attachement select it from the list and then click the View button. You may also save the attachment by clicking on the Save button.

Smart menu's

When a View Message windows is displayed and is the topmost window two new menu's will appear:

Edit Menu

Copy

Copy the selected message text to the windows clipboard.

Select All

Select the whole message. This is usefull if you wish to copy the whole of the message text to the windows clipboard.

Message Menu

Next

Display the next message in the mailbox if available.

Previous

Display the previousmessage in the mailbox if available.

Reply

Reply to the current message.

Forward

Forward the current message to somebody else.

Redirect

Redirect the current to somebody else. Redirect works similarly to Forward except that you cannot the edit the message and it will appear to the recipient that the origional sender of the message sent the message directly to him or her.

Delete

Delete the current message.

Transfer

Transfer the current message to a different mailbox.

Save

Save the current message to a file.

Print

Print the current message.

The Buttonbar

For your convenience the viewers button bar mirrors the functionality of the Message Menu (see above).


Message Filtering

DT mail contains a message filtering mechanism with which you can copy messages from the Messages Received mailbox to the mailboxes you have created at the click of a button.

We feel that not fully automatiing this process has one great advantage over mail programs that do automate the process and that is to avoid messages 'disapearing' into mailboxes unread.

The filters are based on the text contained in the From and Subject fields of the messages you have received.

To use message filtering you must first define your filters by selecting the Mailbox Filters option in the Setup menu.

Pleae not that you cannot set filters for the four primary mailboxes.

To invoke the filters mechanism simply click on the Filer inbax messages button.


Configuring E-mailNL
Configuring DT Mail

If you share a computer with one or more users or if you have more than one e-mail account then you may set up as many sets of mailboxes and servers as you like. To do this simply add the name of the directory you wish to use. The parameter you pass to the program on startup may not contain more that 8 characters. Please see your windows documentation for more details on running program's.

Below is a list of items found in the Setup menu.

Setup (General)

Setup (Options)

Setup (MIME)

Setup (Signature)

Setup (Address Book)


Setup (General)

User Information

User information contains information used to log onto your mail server for retrieving e-mail messages and for creating you e-mail return address.

Name (required)

Enter your name in full

User ID (required)

This is the user id you use to retreive e-mail from the POP3 serve.

Return Address

The return address is used when the person you send a message to wishes to send a reply back to you and should be filled in as follows:

UserID@Server.Domain

eg.	gallacher@Rullet.LeidenUniv.nl

You need not specify a return address in which case to return address will be automatically generated using the information you entered in the User ID and POP3 Server (see below) fields.

USERID@POP3Server

SMTP Server

The SMTP section contains information DT Mail needs to send mail and has usually but not always the same address as the POP3 server.

SMTP Server (required)

This is the server to which DT Mail sends all uitgoing e-mail messages.

eg.	mail.microsoft.com

SMTP Port (required)

This is the SMTP servers port number and is usually 25.

POP3 Server (required)

This is the server that DT Mail will log onto to retrieve your e-mail messages.

eg.	mail.microsoft.com

POP3 Port (required)

This is the POP3 servers port number and is usually 110.

Password

You may optionally enter your POP3 password here. if you choose not to enter your password then DT Mail will ask for it when required.


Setup (Options)

Getting Mail

The Getting Mail section is used to tell DT Mail when and how to get mail from your mail host.

Check for new mail on program startup

Checking this option will cause DT Mail to check your mail host for new messages every time the program is started.

Check for mail every ... Minutes

Check this option if you want DT Mail to check for mail at requlat intervals. You must also specify how ofter DT Mail should sheck the host by entering the number of minutes.

Automatically add address from mail received to address book

You can have DT Mail automatically add the senders e-mail address of incoming message to the address book. To turn on this feature the check book should be checked.

Sending Mail

The sending mail section is used to tell DT Mail what action to take when sending mail.

Save sent messages in Out Mailbox

Chcking this option will instruct DT Mail to save a copy of all sent messages in the Out Mailbox.

General

Show full headers in messages

Internet e-mail messages contain numerous headers at the begining of each message. These headers are used by mail servers and DT Mail to determine things like who is the message from, where should it be sent to, the message subject etc. This information is not of much interest to most users and you can choose whether or not DT Mail display's this information. If you do wish to view this information then check this option otherwise leave it unchecked.

Web Browser

While viewing a message it is possible that the sender has included a World Wide Web URL as a reference to an Internet document. In the mail viewer such a reference would look like this:

http://www.microsoft.com/windows/

Its is possible to launch you favourite web browser siply by clicking on this URL.

To select your web browser click on the Browse button.


Setup (MIME)

MIME Type

The MIME type field is used to hold the type of attachment and consists of two parts, the major type and the subtype which are separated by a slash. For instance 'application/msword' has a major type of 'application' and a subtype of 'msword'.

There are six major types which are defined in the MIME standard:

•	application: used for applications which is also used for any type that does not fit in any other type:

•	audio: files containing digitized audio;

•	image: files containing images;

•	message: files containing a message or a colloection of messages:

•	text: files containing text;

•	video: files containing digital video.

(Default) extension

This is the default file extension for the MIME type.

(Viewer) Application

Points to the application that is associated with the MIME type. To select the application you wish to associate with a MIME type click on the Browse button to browse your computer and select the desired program.

Description

A short description of the MIME type.

It is also possible to define your own MIME types from the MIME Types dialog box. To do so simply click the New button and fill out the form with the necessary information (see above).


Setup (Signature)

You can automatically add a signature to the end of each message you send. You can enter any information you like to the sugnature although it is usuall to limit it to information such as, your telephone number, e-mail addresses, your home page URL and so on.

Simply enter the text you wish to add in the edit box and then check the Use Signature box.

Please note that internet etiquette suggests that you use less than five lines for your signature. Also many Internet users do not like receiving unwanted adverising.


Setup (Address Book)

Selecting and address

To move to a selection of address click on the alphabet tabs with the left mouse button.

Add

Select the add button to add new addresses to the address book.

Edit

Select the edit button to edit existing addresses in the address book.

Delete

Select the delete button to delete the currently selected record from the address book.

Compact

Select the compact button to show a compact list of address records. What is displayed in the list depends on the current selection in the Sort by field.

Verbose

Select the verbost button to show an expanded list of address records.

Sort by

Select the sort criteria for the address list.


Setup Mailbox Filters

The Mailbox Filters form is where you set up your filters text for Message Filtering.

Filter Editor

Mailbox

This is the mailbox name currently being edited. You may change the mailbox by selecting a different one for the pull down list.

Active Filters

This is a list of active filters for the currently selected mailbox.

Filter

This is the currently selected filter (if any) in the Active Filters list.

Editing Filters

•	To add a new filter simply type in the required string into the Filter field and click on the Add button.

•	To update a filter select the required filter from the Active filters list, edit the filters text that will be displayed in the Filter field and then click on the Update button.

•	To remove a filter permanently from the Active Filters list select the required filter from the Active Filters list and the click on the Delete button. The filter will be removed from the list.


Dialogs


Address Book

Selecting and address

To move to a selection of address click on the alphabet tabs with the left mouse button.

Add

Select the add button to add new addresses to the address book.

Edit

Select the edit button to edit existing addresses in the address book.

Delete

Select the delete button to delete the currently selected record from the address book.

Compact

Select the compact button to show a compact list of address records. What is displayed in the list depends on the current selection in the Sort by field.

Verbose

Select the verbost button to show a expanded list of address records.

Sort by

Select the sort criteria for the address list.


Address Selection

The Address Selection window is used to add recipients to the recipient list of the message you are sending.

There are three types of recipients:

To (Normal recipient)

The entries in this list will receive the message as a normal message

cc (Carbon Copy recipient)

cc recipients receive a corbon copy of the message. The normal recipients will be be able to see who has recieved a carbon copy of the message.

Bcc (Blind Carbon Copy )recipient

Bcc recipients also recieve a carbon copy of the message but the normal recipients will not be able to see who has recieved a carbon copy.

Adding a recipient to the recipient list

To select a To, cc or Bcc recipient for the message select an entry from the address book panel and click on the button marked >> for the type of recipient you wish to send the message to.

You may add several recipients to the recipient lists.

Loading and saving recipient lists

If you send messages to a group of people on a regular basis then it is probably a good idea to save the list to a disk file. To do this you must first build the required list as described above. Next click on the Save button and type in a filename and proess the OK button. To load a recipient simply click on the Load button and select the file you wish to load.

Removing a recipient from the recipient list

Select the entry from the To, cc or Bcc list you wish to remove and proess the << button next to that list.

When you are done adding recipients click on the OK button to confirm your selection and return to the message editor.

Adding, Editing and Deleting Address Book Entries

For information on adding, editing and deleting address book entries please see the Address Book Help Topic.


Message Attachments

The Message Attachments window is used to select attachments to the attachments list of the message you are sending.

Selecting a file to add to your message

On the left hand side of the message attachments window you will see the boxes.

•	The first box is the drive combo box from which you can select the drive on which the file you wish to attach resides.

•	The second box is the directory list box from which you can select the directory in which the file you wish to attach resides.

•	The third box is the file list box from which you can select the actual file you wish to attach to the message.

To actually add a file to the attachments list select the file by using the three above mentioned controls and then click on the Add Attachment >> button. The file will be added to the attachment list at the bottom right of the window.

Removing an attachment from the attachment list

To remove an attachment from the attachment list simply highlight it by clicking on it in the attachment list and then click on the Remove Attachment << button.

Viewing an attachment

You can view an attachment by highlighting the attachment in the attachment list and then clicking on the View Attachment button. The application that is associated with the MIME type will be launched.

Adding a new MIME type

For help on adding MIME types please see the MIME Setup help topic.


Mailbox Window

Viewing a message

To view a message simply double click on it. You may also highlight the message by using the arrow key and pressing the spacebar.

Sort order

You can rearange the sort order of the messages displayed in the Mailbox Windows by clicking on the header titles with the left or right mouse button. The header title that you click on is used as the sort key. Clicking on a header with the left mouse button will sort the list in ascending order. Clicking on the a header with the right mouse button will sort the list in descending order.

For information on adding, deleting and editing mailbox descriptions please see the Mailbox Manager help topic.


Mailbox Manager

Adding new mailboxes to the mailbox list

To add a new mail box to the mailbox manager fill in the Filename and Description fields and then click on the Add button. Please note that the filenamm field must contain only alpahabetic characters and must not contain a file extension.

Removing mailboxes from the mailbox list

To remove a mailbox from the mailbox list highlight the mailbox you wish to remove and then click on the Delete button.

Please note that you cannot remove the four primary mailboxes, which are always display at the top of the mailbox list.

Changing the description for a particulat mailbox

To change the description for a particular mailbox highlight it by clicking on it in the mailbox list. Fill in the new description and then click on the Change button.


MIME Viewer Applications

When an attachment is about to be viewed the MIME Viewer launch form will appear so can can confirm that the correct application is associated with the MIME type.

To launch the application click on the OK button. You may also change the associated application. To change the associated application click on the Change button and select a new application.


File Messages

To select a mailbox click on it and then press the OK button.


Copyright & Software Licence

Software Licence

Please read the following lines carefully before using this software. If you disagree with any of the following, you are not allowed to use this program. You MUST then delete it immediately.

Software Licence

Please read the followingstatement carefully before using this software. If you disagree with any of the following, you are not allowed to use this program and you MUST delete it from your computer system immediately.

Shareware version

You are allowed to test the shareware version of this program for a periode of 30 days. You are allowed to copy the shareware version (AND ONLY THE SHAREWARE VERSION) and pass it onto any other person as long as it remains intac and unmodified in any way whatsoever. You are not allowed to add this program to or pack it with any other commercial program or book. Shareware vendors are not to sell this program without contacting the DTSoftware first.

You are encouraged to put this program on as many BBS systems as possible. The distribution on CD-ROM is also permitted, as long as the original files are not changed in any way.

Ham Radio Logbook Users

Please note that if you have obtained this program through the registration of the Ham Radio Logbook then you may not pass this program on to anybody else.

Registration

This program is neither Freeware or Public Domain. If you continue to use this program after 30 days then you must register it. See the Registration Form for details on how to register this program.

Registration will entitle you to the latester version, support and free upgrades including the forthcoming 32 bit version.

Company Licences

For information on company licences and versions containing your company logo please contact:

Mr. R. Boon

DTSoftware

Slauerhoflaan 87

1422 DG UITHOORN

The Netherlands

Liability

Although we try to keep out software as bug-free as possible we cannot guarentee that this program does't contain any bugs. Due to the compelexety of modern computer systems, operating systems and computer software error free software is is to all intents and purposes none exsistant which is the reason we cannot guatentee that this software will run on every environment together with any other application.

However this program has been tested on systems ranging from 386 SX based systems through to Pentium based systems running MS Windows 3.1, 3.11 WfW and Windows 95. Any liability of any kind is hereby denied.

Support

For technical support please send e-mail to 100326.3126@CompuServe.com.

ETC

Many thanks to Tony BenBrahim of StarTech Computers.

Special thanks to bj mansfelt beck for his continuing patience and suggestions.

All mentioned Trademarks and Copyrights belong to their respective owners.


Registration

Please print this form, fill it out and send it to:

DTSoftware

Slauerhoflaan 87

1422 DG UITHOORN

The Netherlands

For questions reqarding registration and site licences please send e-mail to:  101564.3160@CompuServe.com

Registration form for DT Mail

Name	______________________________________________

Address	______________________________________________

City	______________________________________________

Zip/postcode	______________________________________ ________

Country	______________________________________________

Phone/Fax	______________________________________________

Email address	______________________________________________

Method of payment 	cheque [    ]  cash  [    ]  other ______________

In Europe

DT Mail personal license	Dfl 35,-	[  ]

Shipping and handling	     	Dfl  7,50	[  ]

Extra bank costs (non eurochequepayments)	Dfl 15,-	[  ]

or

DT Mail personal license	US$ 20,-	[  ]

Shipping and handling	     	US$  5,-	[  ]

Extra bank costs for cheque 	      	US$ 10,-	[  ]

Total	 	_________

USA and countries outside of Europe

DT Mail personal license	US$ 20,-	[  ]

Shipping and handling	     	US$ 10,-	[  ]

Extra bank costs for cheque 	      	US$ 10,-	[  ]

Total	 	_________

Please note that there is no shipping cost if you requie your order to be sent via e-mail.

Shipping method: 	e-mail [    ]     Surface/Air mail [    ]

CompuServe Registration

If you would like to register via compuserve the GO SWREG. The registration number is 11689.

Prices are current as of May 25th 1996 and are subject to change without notification

Where did you hear about or get DT Mail

_____________________________________________________________

Date	___________________

Signature

Thank you for your order


Glossary

A

Attachment

M

MIME

P

POP3

POP3 Server

S

SMTP

SMTP Server


Attachment
A file that is attached to an e-mail message. You may attach several files to the same e-mail message.


MIME
Multimedia Internet Mail Extensions


POP3
Post Office Protocol


POP3 Server
The host computer to which you log onto to retreive your e-mail messages


SMTP
Simple Mail Transfer Protocol


SMTP Server
The host computer to which you log onto to send your e-mail messages